YACA Role & Structure

Purpose

The Yinghua Academy Community Association (YACA) is the parent group of Yinghua Academy, similar to a Parent Teacher Organization (PTO) at a traditional school. Its nonprofit charter is filed under the name “Yinghua Academy Foundation” (YAF) doing business as Yinghua Academy Community Association or YACA.

 

Mission

Supporting the mission of Yinghua Academy, its students, families and staff by providing volunteers, fundraising and assistance in cooperation with the Director and the School Board.

 

Members

All parents and guardians of currently enrolled Yinghua Academy students are considered “general members” of YACA.

 

YACA Board

YACA is led by a board consisting of seven elected members. The Board appoints a Volunteer Coordinator and a Classroom Coordinator Liaison who serve as non-voting ex-officio members of the Board. See list here. In spring, the Board calls for Board candidates to come forward for election and elections are held at the end of spring trimester.

 

Bylaws

The Yinghua Academy Foundation bylaws are linked here: Yinghua Academy Foundation Bylaws.

 

Team

This Board consists of :

YACA Chair

  • Presides at Board meetings and serves as a voting member of the Board.
  • Coordinates the work of the Board and its Committees in order that their objectives may be promoted.
  • Provides a written agenda for each Board meeting and each General Membership Meeting.
  • Provides an opportunity for each YACA Committee Chair to present updates of his/her activities at meetings.
  • Serves (or appoints another Board member to serve) as a Liaison to the school Board of Directors. Serves as a non-voting adviser, ex-officio, to the Yinghua Academy School Board.
  • The Chair may execute for the corporation all contracts, deeds, conveyances, mortgages, bonds, and other instruments requiring an officer’s signature unless otherwise directed by the Board.

 

YACA Vice Chair

  • Splits Chair Responsibilities with Chair and manages Events Committee Branch.
  • Serves as Vice Chair with the intention of assuming Chair in the next school year.
  • Serves as a voting member of the YACA Board.
  • In the absence of the Chair, presides at YACA Board meetings.
  • Coordinates the work of the Board and its Committees.
  • In the absence of the Chair, provides a written agenda for each YACA Board meeting and each General Membership Meeting.
  • In the absence of the Chair, provides an opportunity for each YACA Committee Chair to present updates.
  • In the absence of the Chair, serves as a liaison to the Yinghua Academy School Board as a non-voting adviser, ex-officio.
  • Performs such duties and exercises such powers as necessary or incident to the supervision and management of the business and affairs of the corporation as directed by the Board.

 

YACA TreasurerBecky Wright (term: 2015-2017)

  • Serves as a voting member of the YACA Board.
  • Submits to a consumer credit report check.
  • Maintains a full and accurate account of the funds of this organization including receipts and expenditures.
  • Coordinates disbursements as authorized by the YACA Board in accordance with the adopted budget.
  • Presents a report of the financial condition of the organization at the Annual Meeting.
  • Provides written financial statements to the YACA Board as needed.
  • Facilitates the annual independent audit.
  • Performs such other duties as may be provided for by the bylaws, prescribed by the parliamentary authority or directed by the Chair or the YACA Board.

 

YACA Secretary – Julie Phillips (term: 2016-17; 2017-2019)

  • Serves as a voting member of the YACA Board.
  • Records the minutes of all meetings of the YACA Board and YACA General Membership meetings.
  • Sends out the minutes from the previous meeting to the Board for review prior to next month’s meeting. Updates and discussions of the previous month’s minutes are made during the next month’s meeting.
  • Be prepared to read the records of any previous meetings.
  • The Secretary shall be responsible for the keeping of all books, correspondence, committee minutes, calendars and papers relating to the organization’s business, except those of the Treasurer, and posts these as necessary.
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Chair, or the YACA Board.

 

YACA Community Chair – Vanessa Beckett (term: 2016-17; 2017-2019)

  • Serves as a voting member of the YACA Board.
  • Manages the YACA webpages.
  • Oversees the Classroom Coordinator program, Jiātíng (家庭) Ambassador program and work of the Volunteer Liasion.

 

YACA Development Chair

  • Serves as a voting member of the YACA Board.
  • Serves as an ex-0fficio member of the Development Committee of the School Board.
  • Helps to coordinate school fundraisers such as Give to the Max Day and the Red Envelope Campaign.

 

YACA Cultural Programming Chair – Wynee Igel (term: 2015 – 2017)

  • Serves as a voting member of the YACA Board.
  • Serves as a resource to the YACA Board regarding Chinese language and cultural needs/issues as they arise.
  • Helps to plan Yinghua Academy special events that have cultural significance such as Chinese New Year.

 

YACA Members At Large – The whole board is sharing the chair, vice chair, and fundraising duties till January 2018. The purpose of this is to educate and orientate new members to the board. We want them to find the right fit, feel passionate and comfortable about the new role they are in.

  • Peter Fontaine
  • Randi Traub-Girtz
  • Ivette Tejeda-Little