YACA Role & Structure

Purpose

The Yinghua Academy Community Association (YACA) is the parent group of Yinghua Academy, similar to a Parent Teacher Organization (PTO) at a traditional school. Its nonprofit charter is filed under the name “Yinghua Academy Foundation” (YAF) doing business as Yinghua Academy Community Association or YACA.

 

Mission

Supporting the mission of Yinghua Academy, its students, families and staff by providing volunteers, fundraising and assistance in cooperation with the Director and the School Board.

 

Members

All parents and guardians of currently enrolled Yinghua Academy students are considered “general members” of YACA.

 

YACA Board

YACA is led by a board consisting of seven elected members. The Board appoints a Volunteer Coordinator and a Classroom Coordinator Liaison who serve as non-voting ex-officio members of the Board. See list here. In spring, the Board calls for Board candidates to come forward for election and elections are held at the end of spring trimester.

 

Bylaws

The Yinghua Academy Foundation bylaws are linked here: Yinghua Academy Foundation Bylaws.

 

Team

This Board consists of :

YACA Chair – Peter Fontaine (term: 6/2017-7/2019)

  • Presides at Board meetings and serves as a voting member of the Board.
  • Coordinates the work of the Board and its Committees in order that their objectives may be promoted.
  • Provides a written agenda for each Board meeting and each General Membership Meeting.
  • Provides an opportunity for each YACA Committee Chair to present updates of his/her activities at meetings.
  • Serves (or appoints another Board member to serve) as a Liaison to the school Board of Directors. Serves as a non-voting adviser, ex-officio, to the Yinghua Academy School Board.
  • The Chair may execute for the corporation all contracts, deeds, conveyances, mortgages, bonds, and other instruments requiring an officer’s signature unless otherwise directed by the Board.

 

YACA Vice Chair

  • Splits Chair Responsibilities with Chair and manages Events Committee Branch.
  • Serves as Vice Chair with the intention of assuming Chair in the next school year.
  • Serves as a voting member of the YACA Board.
  • In the absence of the Chair, presides at YACA Board meetings.
  • Coordinates the work of the Board and its Committees.
  • In the absence of the Chair, provides a written agenda for each YACA Board meeting and each General Membership Meeting.
  • In the absence of the Chair, provides an opportunity for each YACA Committee Chair to present updates.
  • In the absence of the Chair, serves as a liaison to the Yinghua Academy School Board as a non-voting adviser, ex-officio.
  • Performs such duties and exercises such powers as necessary or incident to the supervision and management of the business and affairs of the corporation as directed by the Board.

 

YACA TreasurerBecky Wright (term: 6/2016 – 7/2018)

  • Serves as a voting member of the YACA Board.
  • Submits to a consumer credit report check.
  • Maintains a full and accurate account of the funds of this organization including receipts and expenditures.
  • Coordinates disbursements as authorized by the YACA Board in accordance with the adopted budget.
  • Presents a report of the financial condition of the organization at the Annual Meeting.
  • Provides written financial statements to the YACA Board as needed.
  • Facilitates the annual independent audit.
  • Performs such other duties as may be provided for by the bylaws, prescribed by the parliamentary authority or directed by the Chair or the YACA Board.

 

YACA Secretary – Julie Phillips (term: 6/2017-7/2019)

  • Serves as a voting member of the YACA Board.
  • Records the minutes of all meetings of the YACA Board and YACA General Membership meetings.
  • Sends out the minutes from the previous meeting to the Board for review prior to next month’s meeting. Updates and discussions of the previous month’s minutes are made during the next month’s meeting.
  • Be prepared to read the records of any previous meetings.
  • The Secretary shall be responsible for the keeping of all books, correspondence, committee minutes, calendars and papers relating to the organization’s business, except those of the Treasurer, and posts these as necessary.
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Chair, or the YACA Board.

 

YACA Community Chair – Vanessa Beckett (term: 6/2017-7/2019)

  • Serves as a voting member of the YACA Board.
  • Manages the YACA webpages.
  • Oversees the Classroom Coordinator program, Jiātíng (家庭) Ambassador program and work of the Volunteer Liaison.
  • Takes care of communication on behalf of YACA.

 

YACA Development Chair – Ivette Tejeda-Little (term: 6/2017-7/2019)

  • Serves as a voting member of the YACA Board.
  • Serves as an ex-0fficio member of the Development Committee of the School Board.
  • Helps to coordinate school fundraisers such as Give to the Max Day and the Red Envelope Campaign.

 

YACA Cultural Programming Chair – Wynee Igel (term: 6/2016 – 7/2018)

  • Serves as a voting member of the YACA Board.
  • Serves as a resource to the YACA Board regarding Chinese language and cultural needs/issues as they arise.
  • Helps to plan Yinghua Academy special events that have cultural significance such as Chinese New Year.

 

YACA Members At Large – Randi Traub-Girtz (term: 6/2017 – 7/2019), Laurie McKichan (term: 6/2018 – 7/2020), Ria Maharaj (term: (term: 6/2018 – 7/2020)

  • Does not have a specific list of duties.
  • Rather they serve the board’s strategic needs.
  • May have various responsibilities and projects during their elected term.

 

Classroom Coordinator Liaison – Erica Drake (term 6/2017 – 7/2019) & Urbae Hall (term: 6/2018 – 7/2020)

  • Classroom Coordinator Liaison is an appointed non-voting member of the YACA Board.
  • Promotes YACA’s goals for the Classroom Coordinator Program.
  • Works with the YACA Board, school administration, and teachers to organize and implement the Classroom Coordinator program to build stronger family-school partnerships.
  • Recruits and trains the Classroom Coordinators in partnership with the YACA Board and school.
  • Sends out communications to the Classroom Coordinators.
  • Gives monthly updates to the Community Chair of the YACA Board.
  • Collaborates with the YACA Board to identify how parents can become more involved at school in different capacities.

 

Jiātíng (家庭) Ambassador Program Liaison – Vanessa Beckett

  • The Jiātíng (家庭) Ambassador Program Liaison is an appointed non-voting member of the YACA Board
  • Jiātíng (家庭) Ambassador Program Liaison is someone who wants to help welcome new families and connect them current families.
  • Promotes YACA’s goals for the Jiātíng (家庭) Ambassador program and kindergarten interests.
  • Works with the YACA Board, school administration, and teachers to organize and implement the Jiātíng (家庭) Ambassador program to build stronger family-school partnerships.
  • Collaborates with the YACA Board to identify new parent ambassadors as needed.
    Recruits and trains the Jiātíng (家庭) Ambassadors in partnership with the YACA Board and school.
  • Pairs up families with children entering Yinghua Academy for the first time with (ambassador) families.
  • Sends out communications to the Jiātíng (家庭) Ambassadors, new families, and all kindergarten families.
  • Gives monthly updates to the Community Chair of the YACA Board.

 

Volunteer Coordinator – Renee Cosgrove (term: 6/2017 – 7/2019)

  • Works with the YACA Board, school administrators and teachers to organize and implement volunteerism at Yinghua in order to build stronger family-school partnerships.
  • Organizes and communicates with staff, teachers and other Yinghua community members who seek and work with volunteers..
  • Gives monthly updates to the Community Chair of the YACA Board regarding volunteer activity including any special projects requiring volunteers during the past month, ongoing/recurring volunteerism during the past month (such as lunch, library), challenges and recommendations.
  • Collaborates with the YACA Board to identify volunteer needs and how to recruit parents to become more involved at school in different capacities.
  • Is an appointed non-voting member of the YACA Board who reports to the Community Chair. The Volunteer Liaison serves a 25-month term that starts in the beginning of June and ends 25 months later at the end July.
  • Promotes Yinghua Academy’s and YACA’s goals for the General Volunteer Program.
  • Helps recruit and guide volunteer leaders in partnership with the YACA Board and school.