YACA Role & Structure

Purpose

The Yinghua Academy Community Association (YACA) is the parent group of Yinghua Academy, similar to a Parent Teacher Organization (PTO) at a traditional school.

Mission

Supporting the mission of Yinghua Academy, its students, families and staff by providing volunteers, fundraising and assistance in cooperation with the Director and the School Board.

Members

All parents and guardians of Yinghua Academy students are considered “general members” of YACA.

YACA Board

YACA is led by a board consisting of nine elected members and an appointed ex-officio member that acts as the Volunteer Coordinator. See list here.  Elections are held at the end of spring trimester.  A call for interested candidates will go home in the spring.

Bylaws

The YACA Bylaws are available here.

Teams

This Board consist of :

YACA Chair

  • Preside at meetings of the YAF Board and serve as a voting member of the YAF Board
  • Coordinate the work of the Board and its Committees in order that their objectives may be promoted.
  • Provide a written agenda for each YACA Board meeting and each General Membership Meeting.
  • Provide an opportunity for each YACA Committee Chair to present updates of his/her activities at meetings.
  • Serve (or appoint another Board member to serve) as a Liaison to the school Board of Directors.  As Liaison shall participate as a non-voting advisor, ex officio, to the school Board of Directors.
  • The Chair may execute for the corporation all contracts, deeds, conveyances, mortgages, bonds, and other instruments requiring an officer’s signature unless otherwise directed by the Board of Directors.

YACA Vice Chair

  • Split Chair Responsibilities with Chair and manage Events Committee Branch.
  • Serve as Vice Chair with the intention of assuming Chair in the next school year.
  • Serve as a voting member of the YACA Board.
  • In the absence of the Chair, preside at YACA Board Meetings.
  • Coordinate the work of the Board and its Committees
  • In the absence of the Chair, provide a written agenda for each YACA Board Meeting and each General Membership Meeting.
  • In the absence of the Chair, provide an opportunity for each YACA Committee Chair to present updates.
  • In the absence of the Chair, serve as a Liaison to the School Board of Directors.  As Liaison shall participate in a non-voting adviser, ex officio, to the school Board of Directors.
  • Perform such duties and exercise such powers as necessary or incident to the supervision and management of the business and affairs of the corporation as directed by the Board of Directors.

YACA Treasurer

  • Serve as a voting member of the YACA Board.
  • Submit to a consumer credit report check.
  • Maintain a full and accurate account of the funds of this organization including receipts and expenditures.
  • Coordinate disbursements as authorized by the YACA Board in accordance with the adopted budget.
  • Present a report of the financial condition of the organization at the Annual Meeting.
  • Provide written financial statements to the YACA Board as needed.
  • Facilitate the annual independent audit of YAF.
  • Perform such other duties as may be provided for by the bylaws, prescribed by the parliamentary authority or directed by the Chair or the YACA Board

YACA Secretary

  • Serve as a voting member of the YACA Board.
  • Record the minutes of all meetings of the YACA Board and YACA General Membership meetings.
  • Send out the minutes from the previous meeting to the Board for review prior to next month’s meeting.  Updates and discussions to the previous month’s minutes will be made during the next month’s meeting.
  • Be prepared to read the records of any previous meetings.
  • The Secretary shall be responsible for the keeping of all books, correspondence, committee minutes, calendar and papers relating to the business of YAF, except those of the Treasurer and post theses as necessary.
  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Chair, or the YACA Board.

YACA Community

  • Serve as a voting member of the YACA Board.
  • Broadcast Newsletters, Alerts, and Bulletin Board Communications to the entire YACA Membership.

YACA Development Chair

  • Serve as a voting member of the YACA Board.
  • Serve in the original mission of Yinghua Academy Foundation
  • Participate in the Yinghua Board of Directors General Fund fundraisers (Give to the Max Day and the Red Envelope Campaign)

Cultural Programming Chair

  • Serve as a voting member of the YACA Board.
  • Serve as a resource to the YACA Board regarding Chinese Language and Cultural needs/issues as they arise.